Privacy Policy

1. Introduction

Kent Sri Lankan Social Club ("we", "us", or "our") is committed to protecting your privacy. This policy explains how we collect, use, store, and protect your personal data when you use our website and services.

2. Data Controller

The data controller is Kent Sri Lankan Social Club. If you have any questions about this policy or how we handle your data, please contact us at info@kentslsc.org.

3. What Data We Collect

• Account data: name, email address, phone number, and address when you register or become a member.
• Membership data: membership type, status, dependants, and payment information handled by our payment processor.
• Event data: ticket purchases, attendance, and related communications.
• Contact data: messages you send through our contact form.
• Technical data: IP address, browser type, and cookies for analytics and security.

4. How We Use Your Data

• To provide membership, events, ticketing, and fundraising services.
• To communicate with you about club news, events, and updates.
• To process payments and donations.
• To respond to your enquiries and improve our services.
• To comply with legal and regulatory obligations.

5. Legal Basis for Processing

We process your personal data on the basis of your consent, the necessity to perform a contract with you, compliance with legal obligations, or our legitimate interests in operating the club.

6. Sharing Your Data

We do not sell your personal data. We may share data with trusted service providers (such as payment processors, email services, and hosting providers) only to the extent necessary to deliver our services.

7. Data Retention

We keep your data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Soft-deleted records are retained for audit purposes and removed in line with our retention schedule.

8. Your Rights

Under the UK GDPR, you have the right to access, correct, erase, restrict, or object to the processing of your personal data, and the right to data portability. To exercise any of these rights, please contact us at info@kentslsc.org.

9. Cookies

We use cookies and similar technologies to operate the website, remember your preferences, and analyse traffic. You can manage cookies through your browser settings.

10. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated effective date.