Privacy Policy

Last updated: 15 August 2026

1. Introduction

Kent Sri Lankan Social Club ("we", "our", or "us") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our website and services.

2. Data Controller

Kent Sri Lankan Social Club is the data controller responsible for your personal data. You can contact us at info@kentslsc.org with any privacy-related queries.

3. What Data We Collect

We may collect and process the following personal data:

**Account data**: Name, email address, password (hashed)

**Membership data**: Membership type, payment history, renewal dates

**Event data**: Ticket purchases, attendance records

**Contact data**: Messages sent through our contact form

**Technical data**: IP address, browser type, pages visited (via cookies)

4. How We Use Your Data

We use your personal data to:

Manage your membership and provide club services

Send important communications about events and club news

Process payments for memberships and tickets

Respond to enquiries and support requests

Comply with legal and regulatory obligations

5. Legal Basis for Processing

We process your data on the following legal bases:

**Contract**: To fulfil our membership obligations

**Legitimate interests**: To operate and improve our services

**Legal obligation**: To comply with applicable laws

**Consent**: Where you have given explicit consent

6. Data Sharing

We do not sell your personal data. We may share data with:

Payment processors (Stripe/PayPal) for transaction processing

Email service providers for communications

Legal authorities when required by law

7. Data Retention

We retain your personal data for as long as your membership is active, plus 12 months thereafter, unless a longer period is required by law.

8. Your Rights

Under GDPR, you have the right to:

Access your personal data

Rectify inaccurate data

Erase your data ("right to be forgotten")

Restrict processing

Data portability

Object to processing

To exercise your rights, contact us at info@kentslsc.org.

9. Cookies

We use essential cookies to operate our website and optional analytics cookies (with your consent). See our Cookie Policy for more details.

10. Changes to This Policy

We may update this policy from time to time. We will notify members of significant changes via email.